Compare the Contractor
Picking the best contractor is not always easy. The table enables you to balance price with quality to find the best contractor (as opposed to the cheapest, which is not always the best - see the Low Bid).
Print a copy for each contractor and score each contractor accordingly, totalling
up the points you award for quality and price - the highest points shows who is the best contractor
- simple and transparent!
Often a balance of 60% for price and 40% for
quality is used. You could adjust the rating accordingly. The table
below rates Price at 60% and rates the quality of organisation and
resources at 40%.
Scoring Criterior
0=completely fails to meet the required standards
1=significantly fails to meet the required standard
2=fails to achieve satisfactory standard in most respects but meets it in some
3=meets quality requirements in most aspects
4=meets the required standard in full or exceeds it
1/ QUALITY (40%)
Using the above Scoring Criterior Rate each contractor against the 10 quality elements are set out below, each element is worth 0 points, up to 4 Points, depending on your assessment!
|
QUALITY ASPECTS USE ONE QUALITY TABLE FOR EACH CONTRACTOR (MODIFY IF REQUIRED TO ITEMS IMPORTANT TO YOUR ORGANISATION). |
Points you award (max 4 for each) |
| Organisation Name of Company / Firm _____________________ |
|
| Track record, reputation, number of years in operation, trade membership, proven service reliabilty | |
| Customer Support, quality systems & Method Statements | |
| Quality of Management Team - monitoring service delivery / client support/Advice/survey's/prompt response | |
| Resources | |
| No. of experienced staff, cover for staff absence | |
| Comprehensive Health & Safety policy & Risk Assessments | |
| Staff training, qualifications and certification | |
| Reliable / extensive machinery resources & vehicles | |
| Tender Quality | |
| Detailed programme of works with costs | |
| Recommendations / provisional / contingency items shown | |
| Other aspect/s you think are important... | |
| Maximum Total points available = 40 | |
|
Total Quality Points Awarded |
2/ COMPETITIVE PRICE (60%) (calculator may be useful but it is quite simple)
Give the contractor with the lowest price the maximum of 60 points. Lowest Tender Price divided by another tender price X 60 (max.) points will give the Price rating
| PRICE COMPARISON TABLE | List the Lowest bid from A: all down this column | Insert all contractors bid prices | Lowest A: £ divide by contractor bid x 60 | Points Awarded |
| Insert Contractor with lowest bid price £ : Contractor A: | A:£ | £ |
60(max) |
60 points |
| List your other bidding contractors: | ||||
| Contractor B: | A:£ | £ | ||
| Contractor C: | A:£ | £ | ||
| Contractor D: | A:£ | £ | ||
| Contractor E: | A:£ | £ | ||
|
The Lowest^ bid from A (to compare) |
Finally add the Quality Total & the Pricing Element together to give your Score Ranking. The Highest Scoring Tenderer should be the best or optimum choice!
| Bid Ranking | Total Points for Quality | Total Points for Price | Total Points Awarded |
Best Contractor Ranking Order (Highest points=1st) |
| Contractor A | ||||
| Contractor B | ||||
| Contractor C | ||||
| Contractor D | ||||
| Contractor E |
| SUCCESSFUL CONTRACTOR (1ST) |
Country Landscapes Ltd - The following has already been completed to save you time.
Scoring Criterior
0=completely fails to meet the required standards
1=significantly fails to meet the required standard
2=fails to achieve satisfactory standard in most respects but meets it in some
3=meets quality requirements in most aspects
4=meets the required standard in full or exceeds it
1/ QUALITY CHECKLIST (40%)
Using the above Scoring Criterior Rate each contractor against the 10 quality elements are set out below, each element is worth 0 points, up to 4 Points, depending on your assessment!
|
QUALITY ASPECTS USE ONE TABLE FOR EACH CONTRACTOR (MODIFY IF REQUIRED TO ITEMS IMPORTANT TO YOUR ORGANISATION). |
Points you award (max 4 for each) |
| Organisation & Name of
Company / Firm :
COUNTRY LANDSCAPES LTD Country Landscapes Ltd. We have self assessed our score based on industry benchmarks, please adjust our score as you see fit according to the overall calibre of the bidding contractors. |
|
| Track record, reputation,
number of years in operation, trade membership, proven service reliability Constructionline ratings & testimonials indicate above national average ratings since 2007. Est. 1991 - over 20 years. Trade affiliations includes HTA & Association of Professional Landscapers since 2008, Constructionline since 2007, Bury MBC Trading Standards Approved since 2009. Excellent track record over 20 years - many clients have been with the company since the 90's. Detailed routine work programmes show an auditable reliability for site maintenance for years 2008 2009 1010. |
4 points |
| Customer Support, quality
systems, policies / method statements Customer support is available via phone, fax or email or 24/7 via extensive web site (containing newsletters, service information etc) and service is both proactive and reactive for routine tasks and emergency works such as trees and snow clearing. Quality systems are in place to ensure that service standards are met, operating in accordance with TRUSTMARK STANDARDS with complaints procedures and 6 YEAR WARRANTY available. Country Landscapes is Investor in People Accredited 2005, 2008 a people orientated quality assurance system based on national standards of excellence. Detailed environmental and recycling policy, equality and diversity policies and operational method statements are available upon request. |
4 points |
| Quality of Management
Team - monitoring service delivery / client support/advice/survey's/prompt
response Management have over 20 years experience in public and private sector amenity horticulture and management. Consultancy and support is available to clients as part of the service. Service delivery is routinely monitored with in-house checks and client feedback forms, and the business is able to react and adapt quickly to clients individual needs and requirements - for example provision of snow clearing/gritting services. |
4 points |
| Resources | |
| No. of experienced staff, covering staff absence,
holidays etc.
1x Director - Lee Thorne qualified to degree level including LCGI (Hort) ILAM (cert) IOSH Managing Safely, NPTC PA1 PA6 certificates of competence in safe application of weedkillers, NPTC SC30 CS31 safe use of chainsaws and related operations, 1x Operations Supervisor - Anita Martin qualified to ND level including NVQ II Horticulture & Greenkeeping, NPTC PA1 PA6 certificates of competence in safe application of weedkillers. Operatives and Craftsmen - to ensure we operate a reliable but highly competitive service seasonal staff are employed on both teams |
4 points |
| Comprehensive Health & Safety policy & Risk Assessments Comprehensive Health and Safety Policy and Working Practices on Health and Safety to help ensure the safety of staff, employers and the public. Detailed site and task risk assessments. CHAS Audited/ Approved since 2008. Risk assessments also include environmental impact assessment where appropriate. Environmental Agency Registered Waste Carrier for transport of green waste. |
4 points |
|
Staff training, qualifications and certification, approvals Achieved Investors in People accreditation, strong commitmment to training (skills pledge DIUS registered) reflects in the quality of work undertaken. Staff trained to Minimum of NVQ2 Levels. Also Royal Horticultural Society (RHS), Cert. Membership of Inst. of Leisure & Amenity Management and Licentiateship Membership of City & Guilds Institute - LCGI AWARD |
4 points |
| Reliable / extensive machinery resources & vehicles Around £100,000 invested in machinery, equipment and vehicles and trailers. Mowing machinery is proven to give reasonable results even in the poor weather conditions. Also range of backup machinery ensures service continuity. Specialist greenkeeping equipment, scarifiers (for moss removal), hedge trimmers, pole trimmers, chainsaws, greens machines, jet washers, available for inspection upon request. |
4 points |
| Tender Quality | |
| Detailed programme of works with costs We have two pricing methods that both give excellent value for money. 1/ Quotation - Price per visit / or per task 2/ Quotation price per hour - We provide a day or hourly rate for the benefit of our clients who require ad-hoc work undertaking. You are able to compare day rates quoted within the industry. This works well with provided your contractor is trained, qualified and professional and saves the client money as the client only pays for the time it takes to do the work. As we are professional we generally achieve the estimate or budget given, and our clients find this makes sense as they only pay for the time involved in their job and can specify a budget that we have to work to. |
4 points |
| Recommendations / provisional / contingency items shown We like standards to improve and are able to provide expert recommendations upon request. Provisional and contingency items depend on the standards you require, and we are happy to provide a long term improvement plan or programme if required. |
4 points |
| Aspects you think are
important... A customer focussed operation. We are a local (low carbon footprint), long established company with a proven level of service that strives to work with you to meet your expectations. |
4 points ? |
| Maximum Total points available = 40 | |
|
Total Quality Points Awarded |
40 points |